About Doberman & The Job

Our company, Doberman Emergency Management Group (www.dobermanemg.com) with our brand, The Readiness Lab (www.thereadinesslab.com), is a dynamic startup in the field of emergency services and disaster management. We specialize in providing comprehensive emergency management solutions through technologies, best practices, and experience.

As a startup, we have embarked on an exciting journey of growth and development. Our projects encompass various areas, including planning, training, and guidance support. We help by analyzing and optimizing workflows, conducting research on emergency management best practices, enhancing strategies, and collaborating with key stakeholders.

Being a startup transitioning into a small business, we value the entrepreneurial spirit and the ability to adapt and work hard in a fast-paced environment. We are focused on streamlining processes, identifying areas for profitability, and continuously improving our operations. The Executive Assistant/Chief of Staff role plays a crucial part in supporting our CEO in managing day-to-day tasks, strategic decision-making, and organizational effectiveness.

The ideal candidate for this role will thrive in the startup culture, where flexibility, resourcefulness, and a willingness to take calculated risks are highly valued. They will possess the ability to learn quickly, adapt to changing priorities, and jump between projects effortlessly. Their role as a right-hand person to the CEO will involve providing exceptional organizational skills, analytical insights, and meticulous attention to detail.

Moreover, the candidate's positive attitude, charisma, and hyper-positive nature will contribute to a thriving work environment and align with our mission of helping others in times of disaster. The Executive Assistant/Chief of Staff will actively contribute to our growth trajectory, serving as the CEO's representative and taking on day-to-day leadership tasks, all while maintaining trust, confidentiality, and the highest level of professionalism.

Our company offers an opportunity to make a tangible impact on the lives of individuals and communities. The Executive Assistant/Chief of Staff will play a pivotal role in driving our success, utilizing their exceptional skills in analysis, organization, and adaptability to contribute to our mission and help us navigate the challenges and opportunities of startup life.

Job Title: Executive Assistant/Chief of Staff

Location: Saint Charles County, MO (with occasional travel)

Employment Type: Contractor (potential for W-2 with benefits)

Job Description:

We are seeking a charismatic and highly motivated Executive Assistant/Chief of Staff with exceptional analytical and organizational skills to support our CEO in managing day-to-day operations and strategic initiatives. This position requires a detail-oriented individual who can effectively utilize analysis tools and drive process improvements. The ideal candidate will possess excellent communication, problem-solving, and multitasking abilities.

This is currently a virtual position and will immediately transition into a hybrid position once we change office spaces in St. Charles County, Mo.

8-2pm M-F, may extend up to or beyond 40 hours per week.

Responsibilities:

• Utilize advanced analysis tools to evaluate workflows, identify bottlenecks, and implement process enhancements for increased efficiency and productivity.

• Conduct comprehensive research on various topics, synthesizing findings into actionable insights to support the CEO in decision-making.

• Proactively manage and prioritize the CEO's schedule, including appointments, meetings, and travel arrangements, ensuring optimal time management.

• Act as a liaison between the CEO and internal/external stakeholders, maintaining clear and concise communication.

• Collaborate with bookkeepers, CPAs, lawyers, and other professionals to ensure seamless operations and compliance with industry regulations.

• Leverage analytical skills to monitor website and social media traffic, assess data trends, and devise strategies to enhance our online presence.

• Craft professional and persuasive emails to clients and contribute to marketing efforts aimed at attracting potential clients.

• Diligently document meeting proceedings, capturing crucial details and organizing them for easy reference and follow-up.

• Provide support in project management tasks, utilizing strong organizational and process management skills.

• Demonstrate adaptability and responsiveness in handling urgent requests and adjusting to shifting priorities.

• Uphold strict confidentiality and exercise discretion in handling sensitive information.

Requirements:

• Bachelor's degree or equivalent advanced education preferred, with a focus on analysis tools, organizational management, or related fields.

• Proficiency in utilizing analysis tools and software to assess and optimize workflows, such as Excel, data visualization platforms, and project management tools.

• Strong organizational and process management skills, with the ability to streamline operations and enhance overall efficiency.

• Excellent written and verbal communication skills to effectively liaise with stakeholders and convey information.

• Solid research abilities and the capacity to present findings in a concise and actionable manner.

• Proficient in technology tools commonly used in business environments, including CRM systems, Monday.com, and Google Drive.

• Willingness to travel with the CEO on a regular basis (approximately one week per month).

• Ability to work both remotely and in an office setting within the Saint Louis region.

Preferred Qualifications:

• Certification in Project Management (PMP) or other relevant certifications.

• Experience in utilizing analysis tools for website traffic analysis, social media marketing, and sales optimization.

• Familiarity with emergency services or disaster management, and a passion for making a positive impact.

• This is the test: Easy Apply on LinkedIn will not get you the job. Here is how to get an interview: Send your cover letter and resume with first 100 digits of pi to this email: info@dobermanemg.com. If you don't, we won't look at your resume.

Salary and Benefits:

• The salary range for this position will be determined based on qualifications and experience. As a contractor, the compensation will be negotiated accordingly. In the future, we aim to transition to a W-2 employment model with comprehensive benefits.

• $20.00 - $35.00 an hourly, 1099 contractor with W-2 benefits possible with company growth.

Doberman is looking for a social media manager! Support multiple emergency and disaster related brands, This includes business and podcast related content. If you're a PIO with creative skills and you want a side hustle- we want you to be a part of our team!

ONLY APPLICANTS WITH AN EMERGENCY & DISASTER SERVICES BACKGROUND WILL BE CONSIDERED

Minimum Qualifications: 

• Have an emergency services (EM preferable) background

• Ability to create original videos and use Adobe products such as Premiere Pro and After Effects

• Be Awesome

• Work very well with a team

• Understand the mission and products of Doberman EMG and The Readiness Lab

*We will actually ask you in the interview, "Why are you awesome?"

Responsibilities

• Develop social media strategy

• Create original content

• Provide data analysis and metric reporting

• Schedule Posts

• Join Monthly Team Meetings (likely during a lunch hour)

• Coordinate other audio/video personnel on the team

• Articulate the vision of each brand and apply specific branding standards

• Create monthly news letters

• Follow, like, share, and interact on social media posts (along with the team)

Hours: 

• 12-15 weekly expected

• The first month you will be busy, we then expect you to automate and have enough content scheduled out so that you will be less busy.

Pay: 

• $15.00

• + bonuses

This is a FREELANCE CONTRACTOR position.

To get an interview, email two original 30 second videos about EM from you. Extra points if it's about what we do. Instagram Reel style. Spamming our social media channels with likes and follows will bump you to the top of the list of candidates.

email: info@dobermanemg.com

subject: [Name] & I'm Awesome